Coordination Services

Month of Coordination Services

You're getting married! Congratulations!!

This is a very exciting and perhaps daunting time for you – choices to make, vendors to hire, and a budget to consider. Weddings are beautiful and exciting and yours should be looked back on with fondness and feelings of joy. We want to help you achieve that with month of coordination. We are here to help the bride who knows what she wants she just needs someone to hand everything over to for her wedding day. The last thing a bride needs or wants is to be solving problems, answering a ton of questions from multiple vendors, or directing the timeline on the day she celebrates becoming a wife. The bride and others who are close to her also want to enjoy the day and would rather focus on the special moments than finding an extension cord, or running to the store because someone forgot to bring cups. We are equipped to think through the details and bring peace to brides because together, we’ve created a plan and I’ll be there to see it through.

Lead coordinator: As the wife of a top Austin area wedding officiant, Tricia had the opportunity to attend hundreds of weddings and gained valuable experience by seeing what things are overlooked, forgotten, or never even considered at some weddings. These are the things she wants to make sure you think through and plan for.  She became Wedding Planner Certified in 2016 because she wanted to be able share knowledge as well as experience with her brides. By being certified, learning from other planners and venue owners, and learning from first-hand experiences as a coordinator and a venue owner herself, she is well-rounded in her approach in giving guidance.

Our goal as your wedding coordinators is always to do what is best for the bride and groom and make sure it reflects their vision for their wedding.

Month of Coordination

The month before your wedding is a very busy time. Suddenly things you planned on doing for months need to be done now!  During the month before, in conjunction with your venue planning meeting, we go over all the minute details of your wedding day. We then step in and begin working closely with all your vendors to take those phone calls and emails off your plate. We review all contracts to make sure payments have been made and services are understood for the wedding day.

This Package includes:

~ Month-of Preparation for your Wedding Day ~

  • Unlimited email communication from date of contract to help with final choices and recommendations
  • Unlimited phone communication/text during the month of your wedding
  • During the Month prior to the ceremony all vendors listed on the contract will be contacted to verify details of their services and to finalize any payment due
  • A two-hour planning appointment, in conjunction with the final venue planning meeting, one month prior to the wedding date to finalize the details (reviewing the list and checking it twice)
  • We will discuss a plan in case of inclement weather and be there to oversee implementation if necessary
  • Customized floor plan
  • Assist in creating/finalizing a detailed timeline
  • Provide a detailed timeline to all necessary contracted vendors and the wedding party
  • Leading of rehearsal – one hour, typically the day before the wedding
  • Confirm Marriage License has been issued

~ Wedding Day ~

  • Up to 8 hours of on-site service on your wedding day, exact hour to begin services determined during the one hour planning appointment and reflects vendor arrival times
  • One assistant to the lead coordinator to ensure all details are seen to (an additional assistant is required for guest counts of more than 150)
  • Oversee décor setup according to plan and timeline at ceremony and reception sites
  • We supervise and ensure vendors arrive on time and are ready to set-up according to your signed contracts and provide direction with regard to their requirements or needs
  • We confirm all is set for music for the ceremony and reception
  • Assist in pinning boutonnieres/corsages
  • Manage wedding vendors per your instructions – COORDINATOR will be available in person and by telephone during the entire wedding day to assist vendors with any problems or questions
  • Manage wedding party
  • Verify rings are with correct person (typically the officiant, best man, or maid-of-honor)
  • Processional line up
  • Bustling of Bride’s dress if required
  • Provide Emergency Kit
  • Coordinate entertainment and all announcements/events with the DJ and other vendors during reception
  • Set up and break down table numbers/names, place cards, favors, toasting glass & serving set as needed and per your instructions and as determined by allotted time on site
  • Assist with gathering of the couple’s personal décor items
  • Assist with gathering of any rental items
  • Assist with the ceremonial cutting of the cake (catering usually serves)
  • Confirm the couple’s “go-bags” are placed into the getaway vehicle prior to the send-off
  • Coordinate send-off
  • Ensure payment of vendor tips & balances
  • Confirm venue clean-up procedure and exit times are followed

Value – Priceless.  Cost – $1500 (travel fees not included)

For weddings of more than 150 in attendance (guests plus bridal party) an additional assistant is required at an additional fee of $175

Décor Set-up service can be added for an additional fee.  Fee is determined by the scope of the décor plan.

 

Testimonials

We cannot recommend Stephen and Tricia enough! Stephen did an absolutely incredible job as our officiant. His process was straightforward and thoughtful, and helped us design our perfect ceremony. He held the perfect balance of sincerity and laughter. We could not be happier with the ceremony experience as a whole. We hired Tricia as our day of coordinator and that was, hands down, the best decision we made! She was a major player in helping us bring everything together, was incredibly responsive and an excellent communicator. She took care of getting all of our vendors on the same page and helped answer vendor questions that I had no idea how to answer. On our actual wedding day, she and her assistant were just amazing. Both so sweet and on top of everything. She kept me just enough in the loop to settle my “have to know” nerves, while protecting me from being bombarded and questioned throughout the evening. Absolutely wonderful. Hire Stephen and Tricia! You won’t regret it.
Leon & Stephanie –
The Allen House
Tricia, I cannot imagine the last few weeks of the planning process without you! You brought up so many details that I hadn’t even thought about, and you were so patient and genuinely caring throughout the whole process. Choosing to book with you was easily one of the best decisions I made throughout the wedding planning process! There were so many compliments about you and your team on our wedding day from other vendors and the family and friends who were at the venue throughout the whole day! I honestly can’t say thank you enough. Stephen, my goodness! You got soooo many compliments after the ceremony and we had so many questions about how we knew you! Some people honestly thought we had known you for years, and others were wondering where the heck we found you. Drew couldn’t stop talking about how fun and comfortable you made the ceremony, and we just appreciate you so very much. You helped us throughout the whole ceremony planning process, and were so patient with all of our questions as we created the perfect ceremony outline for us. Our ceremony was exactly what we were looking for, and spoke “us” perfectly. We are so blessed to have had the opportunity to work with both of you, and I know it was not by accident or “luck” that I found both of you using google in the early stages of the planning process.
The Delgados
The Venue at Lily Pond
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